Objective: Seeking full time employment as a Receptionist/Administrative Assistant in Venture Capital, Bio-tech, or Advertising.
Summary: Ten years of experience as an Administrative Assistant+.
Software Skills: Word, Excel, PowerPoint, Outlook, Filemaker Pro, Clients and Profits, Soft Console
Interpersonal Skills: Punctual, Reliable, Personable, Detail oriented, Self-starter, Able to multi-task & prioritize, Team player, Passionate about problem solving, Professional demeanor and composure, Ability to remain calm and focused in stressful situations, Excellent verbal and written communication skills, Handle heavy phones and heavy calendaring and travel itineraries, Good sense of humor.
Work Experience:
7/05-Present - Holding temporary positions as Receptionist/Administrative Assistant at:
TriplePoint Capital, 3i Ventures, Threshold Pharmaceuticals, Neurogesx, Ricoh
10/04 – 7/05 Palo Alto Chamber of Commerce/Tourist Bureau (Non-Profit)
Administrative Assistant/Receptionist
Answered and handled heavy phones. Interfaced with members of the Chamber, tourists, and all guests. Provided support to the President/CEO for programs, events, committee meetings, projects and OSHA policy procedures. Managed heavy calendaring, employee handbook and employee benefits packages of all staff. Managed facilities, point of contact with landlord / janitorial & repair services / all vendors. Prepared BoD packets and took minutes at BoD meetings, edited Chamber Quarterly Newsletter. Maintained equipment, office supplies, mail, FedEx and kept conference rooms, kitchen, dining area organized/stocked.
10/96 – 5/99 Robert Trent Jones II International -Palo Alto
Administrative Assistant
Provided administrative support to President, COO and two vice presidents of internationally recognized golf course design and construction company. Screened calls, liaison between firm staff and C level international clientele, coordinated travel itineraries, typed correspondence, construction specifications and proposals. Put together marketing materials and PR kits, handled faxes and filing. Oversaw equipment, office supplies, mail, FedEx.
6/95 - 9/96 Mark Anderson Design - Palo Alto
Office Manager/Account Coordinator
Office Manager of graphic design/advertising agency. Responsible for daily organization and maintenance of administration, client and vendor files, sample drawers, databases, supplies and equipment. Assisted 9 account executives and designers including president of firm. Dealt directly with vendors, janitorial and landscape services for firm. Processed employee time sheets, vendor purchase orders, job reports and summaries. Assisted Financial Manager with AR/AP.
(in tandem)
Sprint International Digital Account Coordinator for Mark Anderson Design
Maintained digital library (5000 images) and processed orders for Sprint International.
Assisted and advised clients with layout of advertising collateral via phone/email
Other Employment: Employed in the real estate industry in a variety of capacities
1994 – 2004 Realtor, Mortgage Broker, Escrow Coordinator
Education: · University of Oregon- BA Fine Arts - School of Architecture and Applied Art
· Castilleja Preparatory-High School Diploma- Palo Alto
· California Real Estate License
Interests: Cycling, golf, travel
Volunteer:
Since 1997 Cofounder and Active Member: Foothill Auxiliary-Family Service Agency for San Mateo County
Since 1994 Active member of Junior League Palo Alto - Mid Peninsula -Event Planning and Fundraising
References and detailed resume provided up
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