We are a small but busy company looking for the ideal individual who’s looking for a long term position with a fast growing company. This position requires someone who has top notch administrative skills. Must have in-depth knowledge of the Microsoft Office Suite including schedule setter using calendar in Outlook; the ability to pay close attention to details; experience supporting a top executive; excellent written and verbal communications skills; exceptional organizational abilities that can be leveraged into the position; the ability to utilize sound and mature judgment; have a professional and good attitude; keeping multiple projects and assignments moving forward with accuracy; be able to complete projects/assignments despite interruptions and someone who’s resourceful to trouble shoot problems on their own;
It is a fast paced but exciting and fun environment to work in!
Qualifications
1.The ability to work independently and as a team member in a fast-paced, dynamic customer service environment is essential.
2.Strong interpersonal skills are required, supported by excellent written and oral communications skills.
3.Must work effectively and respectfully with a variety of customers, and work harmoniously with a diverse group of coworkers, moving staff, and vendors Help build a positive relationship on behalf of the company.
4.Must be able to track and prioritize multiple projects simultaneously with minimal supervision under tight deadlines.
5.Attention to detail, high initiative, enthusiasm, and flexibility are required. Must be a self-starter who is proactive in solving problems.
6.Possess sound judgment, tact and discretion in dealing with a variety of personalities and situations and be skilled in problem solving, think on their feet and creating contingency plans and handling last minute issues.
7.Ability to remain calm and in control under stress while coordinating a variety of projects; extremely strong multitasking skills.
8.Ability to strategize and conceptualize new procedures and directions for the improvement and enhancement of the company; your opinion counts too!
9.Clear thinker who understands the development of and has ability to interpret policy. Someone who can follow directions.
10.Requires strong computer proficiency. Intermediate level or above in the following programs: Excel, Word, Outlook, Access, PowerPoint, and Publisher. Ability to learn new software applications quickly.
11.Must be available for occasional overtime, with little or no advance notice, and have an excellent prior attendance and punctuality record.
Responsibilities:
1.Help write/put together proposal packages for potential clients (main priority) and review contracts making sure everything is accurate and complete. Attention to detail is very important in this process.
2.Many office related duties before, during and after proposals go out
3.Need someone who has great follow up skills on the phone and/or email in a professional manner
4.Able to follow checklists for many duties in the office to assure everything is done correctly.
5.Provide EXCELLENT communication within the office and customer service clients
6.Answer multiple phone lines, check voicemails and distribute messages
7.Maintain office equipment, such as computers, copiers, printers, phones, faxes, etc. Able to resolve problems with machines if they occur.
8.Order office and warehouse supplies as needed
9.Update database in Access and Excel
10.Assist with collections and receivables
11.Running errands for the office (bank deposits and withdrawals, pickup mail, deliver proposals, etc)
12.Track customer satisfaction on jobs – send out post staging questionnaires
13.Assist with marketing materials; create flyers and brochures
14.Update website with new pictures
15.Wear many different hats and act as glue to company
16.Other duties consistent with company goal of providing a friendly, healthy, well-functioning office work environment
Please only apply by snail mail with a cover letter stating the reason why you are the ideal candidate for this position and your resume to:
HR-Administrative Assistant Position
PO Box 1014
South San Francisco, CA 94083-1014
Application must be post marked by March 24, 2006. Cover letter should be your own personal composition. Only applications who qualify all the requirements and responsibilities will be considered.
Compensation starts at $16 per hour depending on experience, with room for advancement and hourly increases.
Full time contract position
After 3rd month review possible permanent position along with some benefits
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