Heller Ehrman LLP has more than 700 attorneys and professionals in 12 offices worldwide.
As a full-service law firm, we represent a wide range of industry leaders, from entrepreneurial, technology-driven enterprises to established, multinational conglomerates. At Heller Ehrman, we take a multidisciplinary approach to the practice of law, drawing upon our legal, scientific and industry knowledge from across the firm to build the best legal teams for our clients. Through commitment to our core values of Excellence, People, Teamwork, Innovation, Community and One Firm, we offer clients unparalleled legal service.
The Silicon Valley office located in Menlo Park is currently looking for a Senior Legal Secretary to manage all aspects of attorney’(s) practice, and provide in-depth legal secretarial, administrative and marketing support. The Legal Secretary will operate as a resource for attorneys with respect to basic firm and office policies, procedures and facilities, will know which subject matter expert to go to if/when more detailed assistance is needed, and act as a resource for new legal support assistants.
Responsibilities will include, but are not limited to:
Performing legal support assignments requiring a high degree of technical and substantive legal knowledge and skill. Compiling and analyzing data from different reference sources in preparation of work. May serve as liaison between graphics/production teams, paralegals, legal support assistants/specialists, and attorneys; Manage all administrative aspects of assigned attorney desks.
Screen telephone calls, incoming mail, publications and other correspondence. Respond independently to inquiries from clients and internal staff and relays messages as appropriate.
Perform varied clerical duties (i.e., type correspondence, make travel arrangements, photocopies, proofread, check grammar; maintain contacts).
Assist in requesting marketing and other materials as needed by attorneys.
Manage calendar for attorneys – schedule appointments and meetings. Coordinate and maintain schedules for key meetings, conferences and retreats;
Manage DTE entry and billing process as needed; Respond to client inquiries as appropriate.
Prepare telephone bills, expense reports, disbursement requests, taxi vouchers, and messenger requests as needed.
Set up, manage and maintain files and records.
Accept and perform other duties and responsibilities as assigned.
MINIMUM REQUIREMENTS:
Knowledge and Experience: Minimum of 8 years of Legal Secretarial experience or equivalent in experience and/or training required.
Skills and Abilities:
Proven ability to function independently with minimal oversight and direction;
Ability to establish and maintain effective professional relationships;
Possess excellent organizational skills and ability to management multiple assignments;
Possess excellent communication skills, both written and interpersonal;
Possess effective time management skills;
Ability to work effectively and maintain composure in a stressful environment
Ability to adapt to changing priorities and deadlines;
Proficient in Microsoft Word, Excel and PowerPoint;
To be considered for this position you must apply online at hellerehrman.com.
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