Donna Keyes
Belmont, CA 94002
650-631-3622
Email: Donnaexec@aol.com
SUMMARY OF QUALIFICATIONS
Executive Assistant with 11+ years experience supporting dynamic executives with demanding personalities.
Confident in making decisions; strategic thinking and creative problem solver.
Energetic and flexible to constantly changing demands.
Proficient in office software including Excel, MSWord, PowerPoint, and Outlook.
Exceptional communication, organization, productivity and time management skills.
Excellent planning skills to think through issues, business meetings and/or company meetings/events.
Effectively represents companys image in external/internal communications.
EXPERIENCE
Prometheus Real Estate Group
Redwood City, CA 11-05-2-06
Responsible for SVP and CEO and 5 Project Managers.
Administrative Assistant for Development and Commercial Departments.
Heavy calendaring and travel arrangements.
Accounts payable and tracking.
Track and coordinate various property sites.
One Warm Coat Organization
San Francisco, CA 09-04-Present
Project Coordinator
Responsible for online submission forms from organizations/companies that would like to host an event.
Data entry and research of new companies.
Manage and coordinate event sights with each event and the media.
Keep track of all events from beginning to end, send out necessary essentials needed for each event and certificate issuance.
Answer questions via email and maintain online phone message service.
Maintenance of nationwide agencies database.
The Woodside Consulting Group
Palo Alto, CA 08/95- 4/05
Transportation Consulting
Executive Administrative Assistant/Office Manager
Supported the President, Vice Presidents and One Principal.
Managed and prioritized executives calendars.
Heavy transcription, filing, organization and copying.
Create office correspondence and memorandums.
Creation of proposals, presentations and final reports.
Accounts payable, accounts receivable, bookkeeping, account reconciliation, timekeeping, preparation of payroll checks and bank deposits.
Expense reports, data input, ordering office supplies and equipment.
Maintained and ran front office, company and personal errands.
Met and greeted clients and customers.
Opened and distributed mail.
Multitasked and assertively handled routine assignments with minimal supervision.
The Argonaut Group
Palo Alto, CA 03/00 07/00
Insurance/E-commerce Company
Executive Administrative Assistant
Supported the President, CEO, CFO and Board of Director.
Maintained, prioritized and organized his calendar for business and personal.
Effectively represented the company in external/internal communications.
Multitasked and handled routine assignments business and personal.
Prepared expense reports, spreadsheets, scheduled interviews.
Met and greeted top clients and scheduled meetings accordingly.
Typing, filing, and answered phones.
Acted as a liaison to facilitate communications between the President and Executive Staff.
Prepared correspondence on behalf of the President.
Maintained highly confidential information pertaining to the President both business and personal.
Stanford University Human Resource Center
Palo Alto, CA 11/94 08/95
Human Resource Department
Sr. Administrative Assistant
Assisted Head of Human Resources and five Human Resource Managers.
Maintained heavily scheduled calendars and travel arrangements.
Accounts payable and receivable.
Prepared correspondence, expense reports, spreadsheets, scheduled interviews.
Organized office and Managers.
Maintained highly confidential information that pertained to new Scholars and Grants, as well as the University.
First Interstate Bank of California
San Mateo, CA 04/91-11/94
Banking-Northern California Region
Executive Administrative Assistant
Supported Executive Vice President.
Typing, filing, scheduled weekly and monthly meetings with Customer Service Managers.
Schedule area wide meetings and luncheons.
Event coordinator, assist in Community Affairs, maintain budget book for Grants and Trust.
Assist other Managers, Departments and Administrative Assistants when needed.
Organize EVP and office.
Typing of all correspondence and memorandums, maintain complaint desk.
Maintained highly sensitive confidential matters.
EDUCATION
1999 AA, Small Business Management
1983 Diploma, Capuchino High School
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