Dear Potential Employers:
I have about seven years of Administrative Assisting experience in the Real Estate, and Financial Services industries. My training includes PBX, administrative/personal assistance, information database management, event planning, and facilities management. All of my employers have demanded consistency, flexibility, and the capacity to work well under strict time constraints. Driven by a natural urge to satisfy, I enjoy working in personal service oriented positions. I am able to thrive in situations which call for working under minimal supervision as well as ones which require a collaborative effort. I take pride in being a quick study and possessing the ability to create order out of chaos.
I am particularly interested in positions located in the Peninsula. I am also looking for opportunities to assist and/or train in the Human Resources field.
Regards,
Jane
PROFESSIONAL EXPERIENCE
Executive/Personal Assistant, San Francisco, CA, 2004 – Present
Information database management; update and maintain accurate contact information on key personnel employed by San Francisco based companies and/or those with a strong San Francisco presence
Created an elaborate tracking system used to aid in the prospecting and lead generation process
Liaison between the SVP, his clients, prospective clients and other industry professionals
In charge of the timely production and distribution of the SVP’s quarterly newsletter publication
Responsible for contacting vendors and soliciting competitive bids for personalized marketing products
Bookkeeper/Personal Assistant, Brisbane, CA, 2003 – 2005
AP, AR, and preparation of monthly credit card/bank account reconciliation
Generated monthly cash flow reports for coffee house business
Authored employee handbook for coffee house employees
HR responsibilities; processed new hires and maintained employee files
Aided in leasing and maintaining owner’s rental units as well as responding to tenant requests
Event Planner/Marketing Coordinator, San Mateo, CA, 2000 – 2002
Initially hired as a Receptionist and promoted to Marketing Coordinator after six months
Independently and successfully coordinated office relocation with no interruptions to business
Successfully planned and managed the production of monthly seminars
Consistently demonstrated the ability to acquire quality goods and services under budget
Demonstrated exceptional customer service skills and maintained professionalism when dealing with difficult/irate clients
Receptionist/Facilities Manager, San Francisco, CA, 1997 - 2000
Assumed property management duties in the absence of the Property Manager
Managed President’s daily calendar, travel arrangements, meeting coordination and personal errands
Continually managed the day-to-day activities of the business during President’s extended absences
Resolved tenant related issues in a timely manner with minimal input from Owner and/or Supervisor
Administered simple public relation practices to recover blemished relationships and maintain a healthier corporate image
COMPUTER SKILLS
Adobe Acrobat • Quicken • ACT! Database • Microsoft Office • REALTrac • CoStar • Cyber Broker
AS400 Systems • Windows Operating Systems • MAC Operating Systems
RELATED SEARCH WORDS: Experienced, HR, Human Resources, Recruiter, Office Manager, Office Administrator, Admin, Administrative Assistant, Personal Assistant, Executive Assistant, Real Estate, Redwood City, Woodside, San Mateo, San Carlos, Belmont, Palo Alto, Atherton, Los Altos, FT, full-time, permanent.
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