I am seeking a high level administrative position backed by following:
Procedure/program development; strategic and mission planning; fundraising; grant/newsletter/press release/speech & presentation writing, public relations, special event management; office leadership/supervision; executive support and project administration. Please see resume below:
ELBERTA M. BEDOAR
2745 Lyon Circle
Concord, CA 94518
Home: (925) 687-8648
betlet@aol.com
Cell: (925) 639-4756
A self-directed and results-oriented EXECUTIVE ADMINISTRATIVE ASSISTANT with progressive responsibility in dependable and high quality program development, office leadership, project management and administrative support. Deadline/detail oriented EA professional with a high degree of drive, discipline and ability to “Work Smart” while delivering high caliber performance. Seeking a challenging position to become more intellectually involved and an integral part of an organization in a stimulating environment. Offer broad and comprehensive experience, skills and knowledge in implementing policies, procedures and practices. Possess the professionalism to speak to senior executives, handle pressure, anticipate needs and know when to be proactive. Loyal, conscientious and dependable.
RELEVANT SKILLS
* Integrated strong organization, planning, communication and time management skills to meet project deliverables.
* Utilized excellent employee relations and team building skills for optimal productivity in an 80-person office.
* Effectively prioritized workflow and multi-tasked to facilitate project demands.
* Added value to position by recognizing importance of client services, confidentiality and timelines.
* Impacted a non-profit organization through writing efforts: grants, awards, press releases, newsletters and presentation speeches.
* Computer software applications: Microsoft Windows (2000/2003 XP) Word, Excel, PowerPoint, Access, Publisher, Outlook, FrontPage; HTML; Adobe Acrobat, PDF files and Active Learner online program.
PROFESSIONAL EXPERIENCE
CHILDREN’S SKIN DISEASE FOUNDATION (CSDF), Walnut Creek, CA 1/05 – Present
Director. Recruited to operate a non-profit organization with the purpose of helping children with serious and often fatal skin disease. Support Camp Wonder, a medically-staffed summer camp for these children, raise money to fund medical research for improved treatment and possible cures, and organize social and educational events. Responsible for strategic and mission planning, procedure/program development, fundraising, grant writing, public relations, special event management and volunteer recruitment. Assignments required distilling complex material into accurate and understandable proposals and presentations. Efforts established a visible and impactful presence in the community.
* Reorganized and streamlined complex camp application process including tracking all liability and medical releases.
* Achieved proposal writing success, securing grants from $5,000 to $40,000; applied and won community service recognition awards (local and national) for CSDF; and designed/composed/distributed quarterly newsletters to augment public awareness.
* Facilitated a public relations event in conjunction with a San Diego public relations firm showcasing a disabled child surprised at Christmastime in his home with a drum set donated by D.W. Drums. This was accompanied by a famous drummer, Jim Bogias of the Counting Crows, ready to teach him a lesson on his new drum set. The “Little Drummer Boy” story reached local radio, television and newsprint as well as national television because of its poignant holiday message.
* Solicited corporate and foundation support. Maintained event and capital donor, camp participant and volunteer database.
* Supported annual gala fundraising event and solicited donor contributions from banks, dermatologists and pharmaceutical firms.
* Instrumental in coordinating complete office relocation including logistics, office equipment, hiring/supervising assistant and revitalizing volunteer recruitment.
CDM DRESSER AND MCKEE (CDM), Walnut Creek, CA 2003 – 2005
Project Administrator. Provided full and diversified administrative/project support of a responsible nature to Client Service Officers and other key management personnel within a global consulting, engineering, construction and operations professional services firm. Performed a wide variety of analytical and specialized administrative duties and cross-functional support at the project management level requiring initiative and judgment. Responsible for managing the project invoice process consisting of varying complexity and generating corresponding Excel spreadsheets and Word documents. Tracked project labor and expenses including subconsultants’ rates and budgets. Facilitated project delivery in a deadline-driven environment interacting with multiple personnel. Submitted time-sensitive reports at critical stages of the project and ensured compliance with the City of San Francisco Public Utilities Commission and Human Rights Commission. Ancillary duties included fleet/facilities management, emergency preparedness team leadership, technical editing and document preparation/management (reports, proposals, scope of work and SOQs). Liaison for senior level managers, project managers, clients and colleagues to facilitate and accomplish objectives in a collaborative effort.
* Interpreted labor contracts and provisions, advising Project Managers and Officers on compliance issues. Identified risk areas working with clients and management to conform to contractual standards in areas of retention, direct labor rates, task order modifications and project end dates not previously an issue on as-needed service contracts.
* Established a systematic approach to track time commitments at the completion of each task/project.
* Developed a seamless insurance revision and renewal system to remain compliant and project-ready.
* Collected monies from multiple invoices over 120 days in arrears through charting and daily client follow-up despite a complex payment system; paved the way for client being on task for future invoices.
* Recipient of Values in Action Award exhibiting initiative, teamwork and shared commitment.
A BETTER LETTER/BUSINESS OFFICE SERVICES, Walnut Creek, CA 1985 - 2003
Office/Project Manager. Played a major role in the conception and implementation of a business service concept providing word processing/secretarial services to a diverse client base including, but not limited to, legal, accounting, management, real estate, sales, engineering, technical, scientific, insurance, education, health care, high tech, construction, transportation, advertising, industrial/technical and government administration fields. Oversaw a multiple location operation with responsibility for personnel supervision; staff training and development; invoice and accounts payable/receivable management; administration & coordination of large, complex projects; policies & procedures development and implementation; marketing promotion/advertising; public relations, new account development, customer service and quality control. Continually promoted primary objectives of service excellence, quality, timeliness and confidentiality. Solicited, negotiated and retained corporate accounts such as Borden's Company, Champion Products, Shell Oil Company, GlycoMed, Pet Milk, Embassy Suites, to name a few.
* Expanded business to provide services to clients on a project basis: secretarial outsourcing, business and technical writing, resume writing, technical editing and project management.
* Cultivated 10-year relationship for daily onsite project work at Shell Oil Company, serving as System Administrator. This included online conversion of Word documents to HTML for a web-based Active Learner program, updating Administrative and Field Procedures, composing related Training Packages, constructing test questions/answers and setup database program while monitoring the update/testing process to meet Cal OSHA compliance.
* Set up similar implementation and updating process for Shell Chemical when it divested from Shell Oil Company proper.
* Conducted time management studies, which significantly improved performance standards.
* Completely set up office systems, processes, procedures and records management to meet multiple daily client demands, timelines and satisfaction levels.
* Streamlined and upgraded operations, improved productivity and reduced annual operating costs.
CETUS CORPORATION, Emeryville, CA 1983 - 1985
Assistant to Vice President of Finance/CFO in a biotechnology company. Maintained investor relations with the financial community and health care/security analysts. Apprised investors of corporate financial posture, current projects, management objectives and project goals. Interacted with 8 department heads on corporate issues. Organized 5-10 investor/board meetings per week, coordinated slide presentations/tours and made travel arrangements on a regular basis. Prepared data for the investor community and company financial information for monthly publications in investor trade magazines. Coordinated the preparation of corporate publications working closely with the public relations/communications and finance departments. Monitored and analyzed competitor activities in their research and development progress. Received commendation for assistance in the dissemination and coordination of data for the closing documents of a $60 million major biotechnology joint venture proposal with W.R. Grace & Co. Interacted regularly with all senior management and top executives including CEO, COO and board members.
JOHN McKEAN ACCOUNTANTS, San Francisco, CA 1980 - 1982
Office Administrative Supervisor in a professional services certified public accounting firm. Responsible for personnel management of administrative staff (including receptionist, administrative assistants, accounting assistants and word processing staff) and administrative functions in the word processing department. Implemented personnel achievement incentives relating employee satisfaction to work productivity, thus reducing turnover. Designed and implemented workflow efficiency systems that achieved a 50% increase in productivity. Reviewed all tax returns and financial statements and interacted with corporate executives on a daily basis in an advisory and problem solving capacity. Planned and coordinated corporate parties and events.
EDUCATION
Brockport State College, Rochester, NY - B.S. Degree (double major)
Rhode Island College, Providence, RI - Undergraduate studies to pursue B.S. Degree
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