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| Receptionist/Admin/Data Entry/ Accounting Technician (financial district) |
| Cars & Trucks, Etc. : Trailer |
| 03/15/06 |
Virginia Flores
61 Park Plaza Drive, Apt, #25
Daly City, CA 94015
(650) 758-6554
veeflo2005@aol.com
Objective
I am a highly motivated individual seeking a full time position with stability. I am open to learning new skills and strive on the challenge of learning new computer programs. I would bring professionalism, positive attitude and the desire to do the best job possible.
Employment
Genentech,South San Francisco 02/21/06-03/10/06
(TemporaryAgency) 11/23/05-11/30/05 Data Entry
· Entering all data information from web site to Excel spread sheet for administrative department. Also collecting information from surveys taken from various meetings and entering to data base spread sheet
· Entering filing packets to DV Office Scan to data base and boxing old files and creating labels
. Entering information for new grant requests and also entering into pdf files and printing out acknowledgement to those that request grant and faxing to them their CME numbers if they need to call back in regards to their grant request
· When finish handing request forms to others that take the next step to process request grants.
Clorox, Oakland 01/19/06 – 02/03/06
(Temporary thru Agency)
Freight Payables/Data Entry
· Checking to see if freight invoices have been entered into Detention system for and if not then entering new invoices into Detention system software and then giving invoices to Auditors for them to Process
· Using SAP to check if freight invoices have been entered into system and if not then enter into Detention data
· Using SAP to look up information missing from invoices like trailer number, B.O.L. and dates for processing
· Data Entry into SAP – for MIRO batches; attaching code bars on invoices for posting to be paid or parking invoices for processing
· Requesting information from Carriers on invoices that need to be process into Detention data system
California Pacific Medical Center, San Francisco 10/05/05-11/11/05
(Temporary thru Agency)
Data Entry
· Entering new hire re-enrollment information into Clear Benefit & Lawson database. Change exiting benefits for employees, and fax, coping, mailing commuter checks and enrollment forms to CBS Administrator office. Preparing benefits packets for new employees to be mail out. Sending information to Assured Company for retiree’s long term disability
Customer Service
· Answer calls from employees on benefits changes made to existing enrollment. Directing calls to CBS on Dental, Vision & Prescriptions. Contacting new employees for information regarding enrollment benefits requirements. Verifying enrollment for dependents with Health Net, Blue Cross PPO and Blue Cross HMO. Sort & distribute mail for supervisor. Verifying employee’s dependents of enrollment for benefits.
· Created a Manuel book for employee’s in Human Resources department to accesses Lawson & Clear Benefits software for new enrollment and existing employee’s
Vircon, San Francisco 03/05 – 04/05
(Temporary thru Agency)
Office Manager
· Answer phones, meet & greet new clients, sort & distribute mail, order supplies & distribution of supplies, mail bills
A/P
· QuickBooks 2004, A/P Coding, Posting of invoices, Reconciliation’s Bank Statements, maintain Vendor information and customer list, Select vendors to be paid and print out checks, check deposit runs, pay bills, entering credit card statements
A/R
· Entering new consultants in accounting system, create customers invoices, Application of cash, credit and collections, reconciliation’s of accounts
Human Resource
· Supplying new employees with company packet
Payroll
· Set up new employees in database, process bi-weekly ADP payroll, distribute payroll, and review timesheets before entering ADP
Controller
· Work closely with accountant on Reporting of Taxes and GL Issues, uploads files to accountant
IT
· Set up new user account, on server, load new software on computer, upload files for back up
LP Marketing Communication, San Francisco 01/04 - 01/05
Receptionist/Admin Assistant/ Accounting
· Answer phones, meet & greet Clients, sort & distribute mail, arrange & coordinate client meetings Federal Express, DHL & Pro Message packages, trained part time receptionist, Assist various departments with projects, Order supplies and distribute, post jobs online, up date status reports for sale department, Reviewed resumes for sales department and arranged interviews for applicants
A/P
· Conversion from Dos Inmass to QuickBooks 2004, Expense Reports, A/P Coding, Posting of Invoices, Created Purchase Orders, Reconciliation’s from American Express Statements, Maintain Vendor Information and customer list, Select vendors to be paid and print out checks
Accounting/Job Cost
· Time sheets, Data Entry, Post bills and copy Media insertions orders for billing, Interim Accounting Support provided upon resignation of controller
Sega of America, Inc., San Francisco 02/01 – 02/03
Receptionist/Admin Assistant/Recruiting Assistant to HR Dept
· Reviewed resumes for HR and sent out replies to applicants, answered phones also for Sega.com and Sega of America Inc, Set up conference rooms and ordered food for meetings, Assisted Sales and Marketing department, distribute mail, updated phone list as needed
ePit Systems, San Francisco 02/01 – 11/01
Front Office Coordinator
· Answer high-volume multiple line phone console, helped in Human Resource & Recruiting department, meet and greet all clients and customers, Scheduled interviews, updated phone list, order office supplies, sort and distribute mail, data entry, post resumes online
Bay City Capital, San Francisco 04/00 – 12/00
Receptionist/Administrative Assistant
· Answer high-volume multiple line phone console, Scan all business cards into database, and assist various departments with projects, book and set-up conference rooms for meetings, prepare overhead presentations, maintain general office and kitchen supplies
Monster Cable Products, Brisbane 01/98 – 01/00
Lead Receptionist
· Answer High-volume multiple line telephone console, dispatch, Federal Express and DHL packages, assist with various inter-department projects, compile figures/issue monthly Federal Express Reports, cross-train new
Receptionist on telephone system, miscellaneous projects
Fashion Apparel Services, So. San Francisco 04/97 – 06/97
Receptionist/Customer Services
· Answer general phones inquiries, general office administration, dispatch truck drivers for pick-ups and deliveries, general accounts A/P and A/R, sending time sheets into payroll agency, informing clients of shipment received/charges incurred while in storage
Orrick, Herrington, & Sutcliffe LLC, San Francisco 09/87 – 02/97
Receptionist/Switchboard Operator
· Operate 60-line Meridian telephone console for 300 + employees and for other offices, order and confirm catering for meetings, provided general office assistance for visitors, ordered office supplies/reserved conference rooms, assist with various inter-department projects, cross-train new operators
Technical Skill
Computer/Software: Proficient in Windows platforms, Microsoft Office 98, 2000 & 2002, Excel 7.0; File Marker 4.0; Word Perfect 5.0; Power Point 98;Mircosoft Outlook 2000 & 2002; apple Mac; Doc – INMASS & QuickBooks 2004, Clearbenefit & Lawson; Room Tracker; DV Office Scan 4.104; DYMO Label Maker; Detention; Lotus Notes; SAP; Microsoft Access
Skills: Receptionist, Customer Service; Account Payables, Order Office Supplies; Trained New Operators; Data Entry; Greet Clients and Booked Conference Rooms for meetings; Distribute Supplies within the office; Sent out packages by Fed Ex, Airborne Express & DHL
Education: Graduate Balboa High School, San Francisco, CA
References: Available upon request
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