Operations Assistant
Requirements of position:
Customer reporting requirements mandate that the person in this position:
*have advanced computer skills, including proficiency in Microsoft Excel, Word, PowerPoint, Project and Lotus Notes software applications.
*Must possess fundamental knowledge of accounting principles for use in budget preparation/tracking and account management as well as an analytical aptitude in order to make recommendations on service level adjustments as well as identifying data errors prior to customer reporting.
*This person must be skilled in time management and have the ability to handle several priorities simultaneously.
*As an integral part of the management team, it is imperative to communicate effectively with the internal staff and customer both verbally and in writing. Knowledge in property/facility management or other customer service field is beneficial.
Office Administator
Ability to work independently with good problem solving and organization skills; accuracy and attention to detail. Must exercise good judgment in handling/releasing confidential/sensitive information
Responsibilities
Manages the pre-employment process, tracks and monitors applicant information for EEOC for reporting purposes.
Conducts new hire orientations and maintains employee files according to guidelines within compliance with corporate, federal and state employment guidelines. Follows WOTC Program.
Manage all payroll activities to deliver a timely and accurate disbursement on salaried and hourly bi-weekly payouts in a union/non-union environment for 125 employees
Monitors accruals of sick/vacation, holiday pay and see that legal overtime requirements are met and each bi-weekly payroll is accurate.
Answers benefit questions for employees and assist in unresolved issues.
Provides oversight and support to corporate administration by providing them with accurate data requirements as requested in a timely and organized manner.
Assists the safety and workers compensation programs including the completion of required safety and accident reports and Cal OSHA log requirements.
Coordination of office functions and activities
Other duties as required
Experience
Must have computer experience with Lotus Notes, MS Word, and MS Excel
Proven Written/Verbal Communication skills.
Desire to increase knowledge in HR.
Excellent administrative abilities and duties
Customer service oriented. Well organized
Valid Drivers License Req.
Bilingual (Spanish/English) desirable.
Union Labor relations desirable
Knowledge of Union Environment a plus
Minimum of 2-3 years HR administrative experience
Basic knowledge of federal and state employment laws, interviewing skills, etc
Must be able to communicate clearly with both English & Spanish speaking individuals
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