|
| Inventory Supervisor (gilroy, south county) |
| Jobs & Skills : Moving & Hauling |
| 03/15/06 |
1-1 PURPOSE
This job description defines the basic job duties, physical requirements, performance metrics and qualifications for the position of Inventory Supervisor at San Benito Foods.
1- 2 JOB DESCRIPTION
Job Title: Inventory Supervisor
Job Code: JD- Inventory Supervisor
Reports To: Warehouse Manager
FLSA Status: Exempt
Department: Warehousing
Division: San Benito Foods
Location: Hollister, CA
Prepared By/Date: Judy Vanderpool 11/29/04
Approved By/Date: Plant Manager 11/29/04
Summary: Supervises and coordinates activities of workers engaged in receiving, storing and hauling of WIP goods from the processing plant to the label line. Responsible for brite, fiber, labels, pallet inventory and supporting activities by performing the following duties.
Essential Duties and Responsibilities include the following:
§ Analyzes work orders to estimate worker hours and create machining schedules that meet both internal and external needs.
§ Computes amounts of stock and supplies required for operations, based on production schedules, and requisitions materials from storage area. Receives and ensures proper documentation is retained.
§ Interprets specifications, drawings, and job orders to workers, and assigns duties.
§ Develops warehouse storage plan and adjusts as needs change.
§ Plans flow of materials through department and develops physical layout of machines and materials according to work orders.
§ Interfaces with others in the organization to ensure customer deadlines are met.
§ Inspects and measures loads and products to verify conformance to specifications.
§ Directs workers in adjusting machines and equipment to repair products, which fail to meet standards.
§ Establishes or adjusts work procedures to meet production schedules.
§ Develops, recommends, and implements measures to improve production methods, equipment performance, and quality of product.
§ Suggests changes in working conditions and use of equipment to increase efficiency of department.
§ Analyzes and resolves work problems, or assists workers in solving work problems.
§ Maintains time and production records.
§ Develops capital equipment justifications for machine tools and process technology to improve quality, cost, and cycle times.
§ Estimates, requisitions, and inspects materials.
§ Reviews manufactured goods for quality and compliance to specifications.
§ Monitors standards of performance and trains employees in safety, job performance, quality and productivity.
§ Performs cycle counts to establish and maintain accurate inventory.
§ Develops and maintains procedure for handling of product defects incurred in storage. Responsible for transfer to hold areas and reintroduction into brite inventory upon qc release.
§ Responsible for the production of case printing and label supply to the label line.
§ Develops and maintains pallet sorting/maintenance program.
Competency:
To perform the job successfully, an individual should demonstrate the following competencies:
§ Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
§ Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
§ Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
§ Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
§ Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
§ Interpersonal - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
§ Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
§ Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
§ Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
§ Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
§ Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
§ Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Inspires respect and trust; Accepts feedback from others; Provides vision and inspiration to peers and subordinates; Gives appropriate recognition to others; Displays passion and optimism; Mobilizes others to fulfill the vision.
§ Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services; Continually works to improve supervisory skills.
§ Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
§ Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals.
§ Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
§ Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
§ Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
§ Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
§ Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
§ Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
§ Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
§ Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
§ Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
§ Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
§ Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
§ Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
§ Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
§ Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
§ Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
§ Education/Experience - Associate's degree (A. A.) or equivalent from two-year college or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
§ Language Ability - Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to speak and read English is a requirement.
§ Math Ability - Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
§ Reasoning Ability - Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
§ Computer Skills - To perform this job successfully, an individual should have knowledge of Microsoft Word Processing software; Microsoft Excel spreadsheet software; ERP inventory software; Order processing systems and PeopleSoft software.
§ Certificates and Licenses - No certifications needed
§ Supervisory Responsibilities - Directly supervises 10-20 employees in the Receiving, Hauling and Inventory Area. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
§ Work Environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to work near moving mechanical parts.
The noise level in the work environment is usually loud.
§ Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to stand and walk. The employee is frequently required to talk or hear. The employee is occasionally required to sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and taste or smell.
The employee must occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus.
1- 3 RELATIONSHIPS
Per the attached SBF organizational chart.
§ Internal – Warehouse Manager, Scheduling Supervisor, Shipping Supervisor, Labeling Supervisor, Production Manager, Field Manager, HR Manager, Maintenance Manager, Maintenance Planner, Safety Manager, Purchasing Manager, QC Manager & QC Supervisors.
§ Supporting Internal – Senior Vice President Operations, Vice President Operations, Plant Managers TTK & NWP, Director Distribution, Director of Sales, Director of Administration, Director of Marketing, Customer Service Manager.
§ External – Supplier Company Sales Representatives, Key Customer Managers, Legislative Food Authorities, Industry Organizations, Industry Specialists, Union Representation, Transportation Authorities.
1- 4 STANDARDS OF PERFORMANCE
Performance associated with this position are measured by the following NJFC, SBF and Quality business metrics and plant goals:
§ Pack Plan Completion – Goal of 100% of published pack plan produced to standard. Measurement taken from June final pack plan and measured against final produced. Producing over, under and faulty manufacture are subtractions from 100% goal. Measurement taken on December final and estimated for following year.
§ Schedule Competition, (Service to Sales) – Goal of 100% of planned shipments, on time as ordered. No missed delivery due to quality holds, improper shipments or faulty manufacture.
§ Audit Scores – Superior rating or better for AIB, NFPA, FDA.
§ Foreign Material Reduction – Establishment of measurement for organic and zero tolerance for non-organic foreign material.
§ Consumer Complaints – Establishment of measurement and reduction over prior year.
§ Faulty Manufacture – Establishment of measurement and reduction to less than .5% of cases produced. Plant controllable manufacturing defects.
§ Material Variance - Produce finished goods within material variance goals
§ Direct Labor – Cases produced per labor/hour and Cost per case produced. (Pack Processing and Warehouse combined.)
§ Fixed Budgets – Warehouse budgets developed and in control. Maintain expenses within operating budgets
§ Safety - Establishment of measurement and reduction over prior year. Injuries per 10,000 man-hours.
§ Human Resources Management - Measurement of staff performance improvement, filling of open positions and ability to influence/improve peer relationships.
§ ERP System Implementation and Improvement - Dedication to further integration of computer and ERP systems into the daily operations.
§ Project Management – Projects in support of the above accountabilities as assigned by the Plant Manager.
|
|
