HUMAN RESOURCES TECHNICIAN II (santa rosa)

 

HUMAN RESOURCES TECHNICIAN II

Human Resources

Supplemental Questionnaire

 

GENERAL DESCRIPTION

Santa Rosa Junior College is seeking a qualified individual with demonstrated Human Resources skills to join an outstanding team of Human Resources staff. This is a regular, full-time, 12 months per year Classified position. Hours of employment are 8:00 a.m. to 5:00 p.m., Monday through Friday. Work schedule may vary depending on department needs, so candidates must have scheduling flexibility to meet the changing needs of the department. Appointments are contingent upon funding and Board approval.

Under general supervision, maintain employee information in a Human Resources information and data system; process and verify completeness of Personnel Action Forms (PAF's); assist departments with the hiring process and procedures of hourly instructional assistants and short-term, non-continuing employees; coordinate and track employee absence information; coordinate classified and management evaluation process; maintain tenure review files; initiate and assist in developing guidelines and procedures for specific Human Resources' functions; and perform related work as required.

 

DISTINGUISHING CHARACTERISTICS

The Human Resources Technician II is distinguished from the Human Resources Technician I by the complexity and variety of tasks and oversight of specific functions within the department. The position is required to learn, interpret and apply collective bargaining agreements, federal and state regulations and District policies and procedures.

 

SCOPE

The Human Resources Technician II maintains and provides detailed information to employees for specific personnel functions; responds to inquiries regarding absences, evaluations, TB clearances and hourly and STNC employment; interprets and applies collective bargaining agreements for specific areas of responsibility.

 

EXAMPLES OF DUTIES

Maintains a variety of employee information in the human resource information and data systems; reviews, processes and verifies Personnel Action Forms (PAF's) and Personnel Requisitions; process documents for Payroll and Board of Trustees' approval; advises departments by explaining the hiring process and procedures for hourly instructional assistants and short-term, non-continuing employees, including eligibility and required paperwork; coordinates and administers the employee absence tracking programs; compiles related reports and correspondence; researches and resolves absence discrepancies; collects, processes and monitors employment paperwork for all employees, including regular and hourly classified, regular and adjunct faculty, management and short-term, non-continuing (STNC) employees; coordinates the evaluation process for classified and management employees; monitors the signing process for all employee evaluations; tracks incomplete evaluations; communicates status of evaluation process to managers; monitors required step increases for hourly, classified employees and notifies Payroll of changes; monitors longevity increments for eligible employees and notifies Payroll of changes; maintains tuberculosis clearances for regular employees; notifies employees when a clearance has expired; coordinates annual vacation payoff for hourly, classified employees; advises employees about extended leaves, including maternity and catastrophic leave; tracks employees on these types of leaves; compiles and distributes the short-term, non-continuing report to all supervisors; coordinates and maintains tenure review files for probationary faculty; trains and directs the work of student assistants.

 

REQUIRES KNOWLEDGE OF

Current human resources practices and guidelines; modern office methods and practices including filing, proofreading, formatting, report writing; operation of personal computer software programs including word processing and spreadsheet tools.

Preferred:

Knowledge of Human Resources Department policies and familiarity with collective bargaining

agreements.

 

REQUIRES ABILITY TO

Write accurate and comprehensive reports; perform and prioritize multiple tasks under time constraints; operate a personal computer and standard software applications; perform detailed tasks with accuracy; communicate effectively in English; follow and give oral and written directions; maintain cooperative working relationships; interact with other employees, students and the public in a helpful, courteous and friendly manner; interpret, apply and initiate collective bargaining agreements and District policies and procedures; train student assistants; demonstrate sensitivity to, and respect for, a diverse population.

 

EDUCATION/EXPERIENCE

Graduation from high school AND progressively technical and responsible experience working in a human resources environment; OR the equivalent. Requires a sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Preferred:

Experience in an educational environment.

If you do not possess the minimum qualifications exactly as stated above, you must file for equivalency. If claiming equivalency, applicants are responsible for documenting all course work, degree programs and related professional experience at time of application.

 

APPLICATION PROCEDURES

In order to be given priority consideration for this position, applicants must submit AN ORIGINAL PLUS ONE COPY OF EACH of the following documents by the priority filing deadline:

    1.    A completed Santa Rosa Junior College Classified Application Form, Personal Data Form and Applicant Notification Form. Voluntary Data Form is optional.

    •    If applicable, completed Equivalency Form and supporting documents.

    2.    A brief cover letter focusing on the required and preferred qualifications and explaining your interest in the position.

    3.    Please also describe your demonstrated experience in understanding and being sensitive to the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students and staff.

    4.    Current Resume

    5.    Completed Supplemental Questionnaire (please click on the Supplemental Questionnaire link under the title above).

    6.    Please submit an original AND one copy each of the required materials listed above.

 

PLEASE SUBMIT ONLY MATERIALS REQUESTED.

(In loose-leaf form - no folders or binding please.)

 

PRIORITY FILING DEADLINE

Monday, March 27, 2006

(Extended; open until filled)

 

COMPENSATION AND BENEFITS

    •    Salary Range: $3,393 - $4,127 per month (2005/06 Classified Salary Schedule); maximum initial placement at $3,742 (placement within this range based on experience as documented in application materials.)

    •    Benefits: The District offers a competitive benefit package which includes health & welfare (medical/dental/vision/life/long-term disability) benefits for employees and eligible dependents.

    •    Leave/Holiday time: Full-time classified members earn 8 hours of sick leave and start off accruing 6.67 hours of vacation for each month worked (accrual rate increases after third year of employment and rates are pro-rated for part-time employees). Employees are also compensated for holidays recognized by the District (14 holidays/year, pro-rated for part-time employees).

Campus Security Policy and Campus

Crime Statistics Act

(Jeanne Clery Disclosure)

 

MORE ABOUT SRJC

 

Application Materials & Procedures

To receive application materials, please contact:

Human Resources Department

Santa Rosa Junior College

PHYSICAL ADDRESS: 1988 Armory Drive

MAILING ADDRESS: 1501 Mendocino Avenue

Santa Rosa, CA 95401

PHONE (707) 527-4688

FAX (707) 527-4967

 

The office is located in the Button Building on the college campus and is open from 8:00 a.m. to 5:00 p.m., Monday through Friday.

All documents included in your application file become the property of the college and will not be returned. Your file for this opening will not be considered for future openings. New documents must be submitted for each opening.

It is the candidate's responsibility to be sure that ALL required materials are in the Human Resources Department by 4:00 p.m. on the priority filing deadline to be given priority consideration. Applications received after the priority filing deadline will be considered only if the initial priority screening is unsuccessful.

Those applicants most suitably qualified for the position will be invited to appear for oral interviews before a Screening Committee. The Screening Committee may include representatives from the Faculty, the Administration, the Classified Staff, the Student Body, and the Board of Trustees.

Although Santa Rosa Junior College does not reimburse candidates for expenses related to the first interview, candidates traveling from out of the area for administrative or full-time faculty positions who are selected as finalists will be offered a travel stipend for their administrative interview(s).

If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please call the Human Resources Department.

CONDITIONS OF EMPLOYMENT (Prior to beginning employment):

    1.    In accordance with Federal Law all employees must provide proof of eligibility to work in the United States.

    2.    Pass a pre-employment physical examination, at employee's expense.

Equal Employment Opportunity