* Looking for a regular full-time job.
* Will work in San Jose peninsula area only.
* Cell: (408)309-4745 Home: 408-227-8352
* Email: amontgirl@yahoo.com
CAREER GOAL
To secure a Human Resources / Administrative Professional Position.
PROFESSIONAL PROFILE
Highly motivated Administrative Professional with exceptional organizational skills and very methodical approach to responsibilities, exemplary abilities in managing multitask demands simultaneously.
Successfully supported CEO, Vice-Presidents, Directors and Department Managers in a variety of areas including: Marketing, Business Development, Database Management, Accounting and Business Operation.
Strong human resources generalist experience, proven ability to develop materials, impact knowledge and update programs as needed.
Strong Administrative, Research and Analytical abilities.
Highly flexible and adaptable to changing organizational needs.
Effective problem assessment and problem-solving skills and strong written and verbal communications abilities.
Key skill areas include Word Processing, Excel, Access, PowerPoint presentation, Outlook, Publisher and Graphic Design Programs (Adobe PhotoShop, Adobe Illustrator, Painter, & PageMaker), UNIX, QuickBooks, HTML and JavaScript.
Presentation and Human Resource Development and Training skills.
Strong HRIS (Human Resources Internal Systems) experience.
Strong database management experience (Access and FileMaker Pro)
Strong event and planning coordination skills
Ability to coordinate and prioritize projects in a timely and efficient manner
Proven track record in creating and managing calendar schedules, travel arrangements, expenditure analysis, financial reports (aging, expenses and invoices), budgets, staff meetings and multiple presentation materials
PROFESSIONAL EXPERIENCE
Kaiser Permanente, San Jose, CA (contract)
Executive Staff Assistant March 04 – present
Executive Staff Assistant to the Sr. VP-Area Manager.
Sr. Staff Specialist for 5 departments and 5 Medical Chiefs and Quality Outcomes
Project Specialist to Capital Project Group - NFS
Assist Service Director, Member Outreach, TPMG Service & STR IT Core Projects
Provides high level and advanced administrative support including maintenance of schedules and calendars, arranging meetings, conferences and photo shoots.
Schedule job interviews for physicians.
In-charge of purchasing/procurement with 5 departments.
Scheduling meetings and appointments for the Senior Vice-President & Area Manager.
Transcribes meetings and distributes correspondence
Responsible for maintaining confidential salary files, time cards and records
Interfaced with executive staff for meetings and events
In-charge of events/projects directly assigned.
Expense report preparation
Managing calendar schedules, travel arrangements, staff meetings and multiple presentation materials
Contract Services Co., Palo Alto, CA
Human Resources Manager November 05- Jan 06
In-charge of all human resources, accounting and payroll activities
Manage the accounting and payroll department’s staff.
Identifies legal requirements and government reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance with the law.
Responsible of hiring and termination.
Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.
Develop policies and procedures, directs and coordinates human resources activities, such as employment, compensation, benefits, training, and employee relations.
Assured compliance with All State and Federal Laws and Regulations regarding employment practice.
In-charge of all employee health benefits.
Overseeing the entire Workers’ Comp issues and 401k plan.
Trimble Navigation Limited, Sunnyvale, CA
Marketing Communications Specialist /Administrative Assistant 4 2002 – January 2004
Support the Corporate Marketing Communications Programs, Division Marketing Communications Programs Managers, Graphic Design Dept., IT Dept and PR Dept.
Responsible for a variety of marketing communications support activities including travel arrangements, tradeshows and vendor coordination.
Operational tasks, including the department accounting process (through ManMan/Pioneer-Oracle), make purchase orders and process invoices, job control and media administration process in support of department management and the program managers.
Office Administration for the Marketing Communications and PR Department
In-charge of catalogs, brochures and pricing.
Database Management and Redesign MarCom FileMaker Pro database for department use.
Corporate Department Buyer.
Travel arrangements and expense report preparation
•Interfaced with executive staff for meetings and events.
American Red Cross, San Jose, CA
Associate Director – Human Resources 2001 to 2002
In-charged of Human Resources Department in all administrative functions.
Designed systems in Human Resource filing (personnel records) and administration.
Played a key role in the development and implementation of training programs that range from basic orientation to leadership training for volunteers and paid staff.
Supported the various components of the Human Resources Department such as: Compensation Surveys, Work Performance Reviews, Recognition Programs (volunteers/paid staff), and oversee Security & Safety Programs.
Provided support regarding the department’s basic operational needs, such as developing communications, meeting support, and department purchasing.
Directed the development and implementation of HR programs and policies including such functions as employment, employee relations, training and development, compensation, benefits, affirmative action and personnel records administration.
Assured compliance with All State and Federal Laws and Regulations regarding employment practice.
Implemented a Human Resources Internal System (HRIS-Paychex) for the Chapter and continually maintained the Volunteer HR Database (CHER) for the Chapter networking nationally.
Provided on going communication with staff & volunteers regarding policies, issues and concerns.
Participated in identifying the volunteer needs of the Chapter and recruited more than 500 volunteers to fill different positions and paid staff.
Managed the reception area with two paid staff and numerous volunteers.
CLINIMETRICS RESEARCH, INC., San Jose, CA
Administrative HR Assistant 2000-2001
Primary responsibilities to assist all administrative jobs for the President & CEO, 4 VP’s, and HR Director.
Supported Human Resources Department in all administrative jobs.
Assisted employee benefits, HRIS, employee orientation, job description, employee handbook, exit interviews and organized HR filing and record system.
Arranged extensive travel for the CEO, 4 VP’s and HR Director
Assisted Facilities & Administration for administrative functions including reception area.
Supported Finance Department to audit some invoicing and payroll issues (ADP Payroll).
Assist the CEO and VP’s with managing daily business/personal activities and prioritizing action items and projects
HITACHI SEMICONDUCTOR (AMERICA) INC., San Jose, CA
Senior Human Resources Assistant 1999 – 2000
Responsible for providing administrative support in all aspects of the Human Resources functions in the areas of compensation, benefits, HRIS (HR Vantage), employment, employee relations and training.
Provided information to employees regarding Human Resources programs & policies, and employment verification/certification. Prepared special reports, such as insurance, headcount, job postings.
Conducted employee orientation to inform new employees for company policies and benefit programs.
Screened, evaluated and conducted reference checks on candidates, maintain requisition and advertising logs, administer benefit programs. Performed exit interviews.
In-charged of HR Intranet through NetObject and Program coordination through MS Project 2000.
EDUCATION
UCSC Extension, Cupertino, CA
Training and Human Resource Development Professional Program Certificate (2002 - 2003)
UCSC Extension, Cupertino, CA
Human Resource Management Professional Program Certificate (1999 - 2001)
National College of Business & Arts, Manila Philippines
Silliman University, Dumaguete City, Philippines
Bachelor of Science in Business Administration (Major in Marketing)
Bachelor of Science in Business Administration (Major in Accounting)
University of San Carlos, Cebu City, Philippines
Graduate of Executive Secretarial Course (4-year course)
ADDITIONAL TRAINING
UCSC Extension, Cupertino, CA – Positioning & Communications Workshop – 2003
Human Resources & The Law (San Jose, CA)
Personnel/Human Resources Assistant Seminar (Pleasanton, CA)
How To Conduct An Internal Investigation (San Jose, CA)
Untangling the Web of ADA, FMLA, and Workers’ Comp. Regulations (San Jose, CA)
Dealing With Difficult People
OSHA, COBRA, Ergonomics, Workers’ Compensation and EEO (San Jose, CA)
HRIS HR Vantage System Admin, Level I, II, III, IV & V (Denver, CO) – MS Access
FileMaker Pro (Accounting/Marketing) and SAP (Accounting),
Other HRIS (PeopleSoft, ADP Profile & Paychex)
SKILLS
Extensive knowledge of MS Office 2000 (Microsoft Word, Access, Excel, PowerPoint, MS Outlook & Publisher), Windows 95 / 98 / ME, Windows NT, Windows XP, & MS Project 2000). HRIS programs (CHERS Database, PeopleSoft, PayChex, SAP, ADP Profile & HR Vantage). Multimedia/Graphic Design (Adobe PhotoShop, Painter, Adobe Illustrator & PageMaker), HTML Web Page Design, NetObjects, Accounting Programs (Oracle, SAP, Quicken2000, Quattro Pro, EARTH-ManMan, UNIX, QuickBooks and Paradox), FileMaker Pro, Quick Basic Programming, Lotus/Notes Organizer & CCMail. Operates Dictaphone, and 10-key machine. Heavy database management (FileMaker Pro, HR Vantage – Access). Typing speed is 80 to 90 NWPM. Flexible team player, detail-oriented, excellent written and verbal communication skills and presentation skills.
AFFILIATION
Society for Human Resource Management (SHRM) - Member (2001 –present)
EAC (Employment Association in California - EDD) -Member (2001-2002)
California Chamber of Commerce - HR California Advisor Member (2001-present)
DOVIA - Member Volunteer Organization (2001-2002)
All Business / Human Resources - Member (2001-present)
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