Equilar is a successful executive data services company currently looking for an HR/Office Administrative Assistant to join our growing team. Equilar provides services to compensation consultants, HR professionals, attorneys, executive recruiters and board members. Equilar's research has been featured on CNBC and in Bloomberg, The Financial Times, Fortune, The New York Times, Reuters, Time, The Wall Street Journal and other leading media publications.
As an HR/Office Administrative Assistant, you will play a vital role to the organization’s success. This position is ideal for someone who has administrative support experience and would like to gain additional experience in the HR field. HR duties are general in nature, so you will have the opportunity to be exposed to a variety of areas within HR such as recruiting, new employee orientation, payroll, and organizational development. This position is a Full-Time position and will report to the Business Manager.
Duties and responsibilities include, but are not limited to:
- Assisting with employee recruiting, hiring and new employee orientation efforts.
- Preparing resumes for screening and review.
- Posting job requisitions on job boards.
- Administering recruiting software database.
- Coordinating applicant screening process and preparing recruiting materials.
- Preparing new employee welcome materials and administer new employee paperwork.
- Preparing payroll timesheets.
- Administering vacation tracking procedures.
- Coordinating college campus/job fair recruiting efforts.
- Coordinating company social and professional events.
- Compiling the Equipolitan - Monthly Company Newsletter.
- Receptionist duties include: Answering and directing inbound calls; maintaining updated staff directory and auto-attendant; greeting and directing visitors; maintaining a clean and professional environment in the reception area.
- And providing general office administrative support as needed.
Candidate must be open and willing to take on new tasks as assigned.
REQUIREMENTS
- 1–2 years of full-time administrative support experience.
- Experience working with information sensitive or confidential in nature.
- Detail oriented, able to multi-task, and flexible.
- Possess good written and verbal communications skills.
- Comfortable learning new technologies and systems.
- Able to work in a fast paced environment.
- Able to perform tasks involving independent judgment, discretion, flexibility, and resourcefulness.
- Must possess a positive ”can-do” attitude and be willing and able to learn.
- Intermediate level experience with Microsoft Office applications: PowerPoint, Word, Excel, and Access.
PREFERRED
- Four-year college degree.
- Experience writing/developing policies and procedures.
- Experience using Photoshop, Publisher, or any layout / design application.
- Experience in Journalism during or after academic studies.
- Prior experience in an entry level HR position preferred, but not required.
Equilar offers a competitive total rewards package that includes compensation (competitive DOE), Paid Time Off, Health Benefits, 401(K) Match with immediate vesting, Life-Insurance, Gym Reimbursement Program, and more.
This is an exciting time to join the Equilar team. If you feel you meet the requirements for this position, please send your resume to adminjobs@equilar.com. Please be sure to place ‘HR/Office Admin Assistant 030306’ in the subject line of your email. Preference will be given to those candidates who submit a cover letter along with their resume explaining why they would be a good fit for this position.
For further information about Equilar, please visit our website at: www.equilar.com.
Please the following link below to read a recent article featuring Equilar's analysis. http://www.sfgate.com/cgi-bin/article.cgi?f=/c/a/2005/05/22/BUG49CP36K67.DTL&hw=equilar&sn=001&sc=1000
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