iamtennist@yahoo.com - email
OBJECTIVE:
To obtain a position that will enable me to use my extensive experience to their maximum potential.
WORK EXPERIENCE:
Travelzoo Inc., Mountain View, CA (March 2001-March 2006)
Executive Sales Assistant
* Provided support to EVP and SVP/Sales.
* Conducted contract management processes and all administrative support activities.
* Executed sales related projects (managed sales contracts, prepared sales presentations & manuals).
* Managed online repository of insertion order information, including scanning and uploading documents.
* Managed activation and deactivation of accounts, including email notifications.
* Handled the process of revisions and cancellations.
* Confirmed campaign delivery of contracted services.
* Interacted with Production, Sales, and Finance departments to ensure completeness, accuracy and integrity of all documentation and contract materials.
* Oversaw approval process for proper documentation and disposition of contracts.
* Maintained advertising sales database, provided lead generation and research.
* Contributed to design, implementation, and debugging of online IO system and approval process.
* Assisted on special projects and tasks as assigned.
Calico Commerce, Inc., San Jose, CA (October 1999-January 2001)
Administrative Assistant/Coordinator
* Provided VP support across Sales, Marketing, & Product marketing.
* Managed and implemented product marketing initiatives, and executed activities for department functionality.
* Managed online publishing and company-wide communication of sales tools, product literature, and customer deployment information.
* Provided sales operations support, maintained account contracts, and analyzed customer profiles.
* Created and maintained a wide variety of marketing and sales reports.
* Conducted targeted market research and competitive analysis.
* Organized a marketing library consisting of analyst reports and marketing resource materials.
* Maintained a customer database and sales lead management system.
* Provided project support and documentation tracking and coordinated various product marketing activities.
* Executed marketing plans including organizing events and producing sales collateral.
* Monitored and tracked budgets, processed expense reports, and coordinated travel arrangements.
* Prioritized multiple projects and achieved goals and objectives.
Phoenix Technologies Ltd., San Jose, CA (May 1997-October 1999)
Administrative Assistant/Coordinator
* Provided support to VP's and Directors in the Internet & Embedded Products Division.
* Supported sales operations, including account maintenance and resource management of vendors.
* Tracked revenue forecasting, quotes, proposals, sales data, and trends.
* Maintained customer database and sales lead management system.
* Provided product marketing support in areas of product categories, sales materials, product information packets, presentations, and training materials.
* Coordinated project initiatives and information.
* Performed in-depth project research and coordinated trade shows.
* Conducted market research (used IDC, Gartner, Dataquest, etc.).
* Created various forms, spreadsheets, specification sheets, policies and procedures, and reports.
* Monitored and tracked budgets, processed expense reports, and planned special events.
* Managed Engineering projects, allocated resources, prepared project status reports, and tracked documentation.
* Prioritized multiple projects and tasks.
Marinship Construction Services, Inc., San Francisco, CA (June 1996-April 1997)
Assistant Project Manager
* Provided project management support for a leading utilities contractor.
* Facilitated smooth operation of daily activities in the field.
* Monitored projects, job cost containment, and material and equipment procurement.
* Prepared budgets; supervised billing/maintaining of accounting affairs, execution of contracts, issuance of insurance requests and purchase orders; and expedited bonds as well as preliminary notices.
* Attended weekly project status meetings with all field personnel.
Sasco Electric, Mountain View, CA (June 1990-June 1996)
Project Administrator/Coordinator
* Provided project and office management support for a construction department.
* Supervised, trained, delegated, and directed growth and development of new staff members.
* Developed and implemented standards and procedures for department.
* Prepared budgets, billings, submittals, and proposals using various software applications.
* Tracked project costs, expenditures, analyzed reports, and reconciled jobs upon completion.
* Interfaced with engineering, purchasing, and accounting groups to gather information.
* Managed contracts, handled customer service, scheduled and dispatched personnel.
Teledyne CME, Santa Clara, CA (November 1984-June 1990)
Engineering Services
* Provided administrative support for the engineering department.
* Prepared documents, proposals, and manuals using various software applications.
* Prepared correspondence, memos, tables, charts, and graphs.
* Cross-trained in drafting and library services.
Senior Document Control Clerk
* Maintained filing system for drawings, documents, and specifications.
* Expedited print requests, and monitored retrieval of documents and film work.
* Operated various duplicating and reproduction equipment, and performed all administrative functions.
* Interfaced with Production Control and Engineering Services.
* Provided supervision, training, and direction to new employees.
EDUCATION:
Bachelor of Science - University of Phoenix: San Jose, CA
Undergraduate Program - BS/Marketing - In progress
Business Administration Courses - Mission College: Santa Clara, CA, 2000-2003
PROFESSIONAL SKILLS:
Excellent organizational, time management and follow through skills. Ability to multi-task, prioritize and manage multiple tasks simultaneously. Demonstrated ability to plan and execute a project and meet deadlines. Extensive years of project management and administrative experience.
Typing (65 wpm); Computer Skills: Win 2000 & MS Office (Outlook, Excel, Word, PowerPoint), WordPerfect, MultiMate, Microsoft SQL, Adobe Acrobat, FileMaker, Lotus Organizer, Lotus Notes, Goldmine, and Onyx.
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