I have over 25 years of administrative experience in the legal and non-profit fields. Because of my skills and experience, I am always called for an interview, (second and third interviews) only the position is always given to the "inside" employee. I have a wealth of knowledge and experience and I can contribute greatly to a good company. If you have any positions you feel I would qualify for, please get in contact with me. Do not contact me if you plan to give your position to an inside employee. I am sorry to say this, but it has been my experience over the past year. I have excellent skills and references. I can be reached at (510) 222-1020. Thank you.
PROFESSIONAL SUMMARY
Highly-motivated Executive Assistant looking for a challenging position. I have twenty-five years of administrative experience, thirteen years supporting senior executives. With my broad background, I feel I would fit into a position with your organization.
SKILLS
Software programs and experience include:
· Microsoft Office
· Power Point, Excel
· GroupWise/MS Outlook
· Visio
· Typing Speed of 75 wpm
· Experienced with all office equipment
· Multi-tasked in office environment
· Poised under pressure
· Excellent organizational and time management skills
· Able to reprioritize at a moment’s notice
PROFESSIONAL HISTORY
Independent Adoption Center, Pleasant Hill, CA 12/04 - Present
Legal Secretary/Associate
Agency Support Services
Provides legal assistance to Open Adoption Counselors and Open Adoption Coordinators in agency; prepares final adoption papers for filing with court; prepares birthparent relinquishment documents; adoption placements and all psychosocial documents for adoptive parents. Responsible for tracking and maintaining fingerprint clearances for potential adoptive parents. Handles all queries from counselors and outside agencies.
Catholic Charities of the East Bay, Oakland, CA 4/96 –11/04
Executive Assistant to CEO/Executive Director
Executive Projects Manager
Provided executive level support to the CEO, working closely with Program Directors, and the Executive Team. Duties included drafting, editing of correspondence and reports, scheduling and handling telephone communications. Served as a delegate for the CEO in matters involving outside agencies. Assisted the CEO and the Chairman of the Board of Directors in providing staff support to the Corporate Board, Executive, Membership and Facilities Committees; applied quality control in all communications with the Board of Directors, including the development, updating and publishing of protocols for Board meetings under required deadlines. Attended Board of Directors meetings and transcribed minutes using tape transcriber and handwritten notes. Responsible for updating and handling of the agency’s by-laws and action items. Coordinated timely distribution of documents including properly organized meeting agenda packets. Planned, coordinated and organized a variety of outside functions, including events planned by outside organizations and committees for which the CEO is a member. Produced special events, meetings and made necessary travel accommodations for the CEO and managers. Handled calendar and confidential assignments as assigned.
East Bay Perinatal Council, Oakland, CA 8/94-4/96
Executive Assistant to Executive Director
Duties included listing/advertising of positions available within the agency; screening potential candidates; scheduling candidates for interviews; assembling interview and hiring packets; conducting personnel orientations with new staff; developed and implemented forms for new hires and performance evaluations. Assisted the Executive Director with her calendar, scheduling appointments and travel accommodations for the agency. Attended monthly management meetings as well as taking and distributing minutes. Worked on grant proposals with the Executive Director using Microsoft Word and coordination of monthly Board of Directors meetings. Supervised clerical staff of five, conducting monthly clerical meetings as appropriate. Conducted site visits to offices when appropriate, monitoring and ordering supplies as needed for the agency. Responsible for tracking vacation and sick accrual for 150 employees and answering personnel queries from staff.
East Bay Perinatal Council, Oakland, CA 6/91-8/94
Executive Secretary
Responsibilities included supervision of clerical staff and coordination of clerical meetings; typing proposals and working on special projects with the Executive Director using Microsoft Word for Windows 6.0 and 6.1; answering multi-lined telephone system and taking messages when appropriate; monitoring of office supplies and inventory of same; receiving and distributing mail to staff; coordination of all mailings of minutes from network meetings using My Mail List software; conducting site visits when appropriate. Also assisted the Project Director of the Training and Education Department when in-house trainings occurred within the agency.
Drinker Biddle & Reath, Philadelphia, Pennsylvania 9/89-3/91
Legal Secretary
Provided secretarial support to two attorneys (partner and five year associate) in the Commercial Banking Department. Duties included typing and filing of correspondence using Mass-11 software, preparation of commercial loan documentation and closing documents, filing of mortgages and financing statements and general office duties.
Duane, Morris & Heckscher, Philadelphia, Pennsylvania 2/89-8/89
Legal Secretary
Provided secretarial support to paralegal in Corporate Department. Duties included preparation and filing of corporate documents, filing of mortgages, patents and trademarks, ordering corporate minute and stock certificate books, administrative billing and general office duties.
Klehr Harrison Harvey & Branzberg, Philadelphia, Pennsylvania 11/86-2/89
Legal Secretary
Provided secretarial support to paralegal handling various areas of law within the firm. Duties included real estate and corporate matters including large toxic tort case.
Fidelity Bank, N.A., Philadelphia, Pennsylvania 6/80-11/86
Legal Secretary
Provided secretarial support to two attorneys involved in real estate law. Duties included preparation of commercial loan documentation for closings, preparation and filing of mortgage and financing statements, general office duties.
A&A Insurance Agency, Philadelphia, Pennsylvania 1979-1980
Secretary
Provided general office duties.
EDUCATION
Germantown High School
Philadelphia, Pennsylvania – 1975
Graduated with Honors 3.8 GPA
Rider College
Lawrenceville, New Jersey - 1979
Bachelors Degree in Business Administration
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