My recently established San Francisco residency enables me to look for
that “special opportunity” to use my skills and experience as a valued
member in a successful joint effort. I’m looking for a company
that appreciates long-term commitment, transferable skills, an understanding
of a day’s work for a day’s pay and the wisdom of knowing that it doesn’t
mean anything if you can’t laugh at yourself and with each other.
I can offer the ability to:
Answer the telephone with a smile in my voice
Type at 85 wpm and remember to run spell check before I hit the send button
Know to put the monthly birthday celebration on the calendar as a high
priority entry
Ask the people I support what is most important to them and make sure that’s
my #1 goal
I can create amazing spreadsheets with Excel, glorious documents with Word
and wondrous animated presentations with PowerPoint. I’m learning Access
and expect in the future to learn software I only dream about now. I can
figure out a budget and hold the bottom line with the best of them. Invoicing
is my best friend and dealing with vendors is a charming pastime.
Given the chance, I am organized, efficient, adept at multi-tasking, goal-
oriented and cost-efficient. I get to work on time, clean up after myself
and never forget to turn off the computer before I go home.
P.S. - I also love flowers, which means my workspace is always beautiful.
RESUME OF EXPERIENCE
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SUMMARY
Administrative Assistant with over ten years’ experience
in creation and implementation of department polices and
procedures, contract administration, budget management,
invoice supervision and vendor coordination
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Assistant to Property Services Director, So. CA
Public Storage, Inc., Glendale, California
July 1992 to May 2005
*Served as lead for nine national assistants
*Created and wrote all department policies and procedures
and provided staff training as needed
*Point-of-contact on national budgeting process for 1,400
storage locations
*Provided contract administration for an average 450
budgeted projects per 8-month calendar from bid request
through project completion
*Coordinated qualified vendor program to insure compliance
in all required documents and procedures
*Supervised vendor payments from invoice receipt through
final processing
*Managed two national purchasing programs
Key strength in this job: A volatile workflow, driven by
mostly outside forces, required great flexibility in setting
new objectives and reprioritizing projects while still
maintaining department goals and deadlines.
Skills: Excellent written and verbal communication,
detail-oriented, adept at multi-tasking, organized and
efficient, takes initiative in strategic planning and
problem solving, cost-conscious, proficient in Excel,Word
and PowerPoint, currently enrolled in an evening Access
class at City College, type 85 wpm
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OWNER/OPERATOR
Freelance Floral Designers, Glendale, California
January 1989 to July 1992
Owned and operated a floral design business servicing corporate
and individual weekly accounts, weddings, special events and
as-requested orders. Performed all daily functions related to
the floral industry including purchasing, design, public
relations, sales, accounting and customer service.
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UNITED WAY, INC., LOS ANGELES, CALIFORNIA
May 1980 to December 1988 (in the four following positions)
Director - Purchasing/Campaign Supplies/Mail & Reproduction
September 1986 to December 1988
*Supervised eight full-time and up to fifteen temporary staff
*Purchased materials, supplies and services for corporate and
six regional offices as well as United Way-member agencies
*Secured bids from print vendors and oversaw materials production
*Directed campaign materials unit in processing 8.5 million
pieces including printing, receiving, warehousing, order
fulfillment, inventory control and distribution within California
*Supervised operations of the internal reproduction unit processing
mass mailings, brochures, flyers, posters and campaign materials
*Coordinated internal delivery unit making daily deliveries/pickups
to six regional offices and the routing and dispatching of outside
delivery services
*Directed all mailing operations
*Responsible for budget control and payment authorization
Key strengths in this job: Ensuring department’s accountability,
establishing performance standards, enhancing service capabilities,
increasing productivity and commitment to organization’s goals
Manager - Campaign Supplies/Mail & Delivery
August 1985 to September 1986
Supervised five full-time and up to fifteen temporary staff
responsible for warehousing and order fulfillment of campaign
materials, mail processing and daily regional deliveries
Glendale Campaign Coordinator
September 1981 to August 1985
Developed community leadership, recruited, trained and
supervised volunteers, liaised for 14 United Way-member
charitable organizations, staffed teams allocating monies,
conducted fundraising campaigns in major corporations
as well as city, county and state governments
Administrative Assistant to Director of Public Information
May 1980 to September 1981
Promoted to Campaign Coordinator
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