REGINA E.V. RUIZ
Email: genaruiz@aol.com (C) 408-417-8473 (M) 408-926-0217
Objective: To obtain a full-time position in the finance field with a team oriented company.
Certified Employment (Accuray, Inc) Sunnyvale, CA 10/05 - Present
Ø Full Cycle Accounts Payable (Stamp Mail, Coding, Approvals, Vouchering)
Ø Check Runs & Manual Checks
Ø ACH and International Wire Payments (SVBE)
Ø Processed Rents, Check Request, PO’s, Post Manual
Ø Reconciliation of Vendor Accounts & Small Projects
Ø Auditing & Vouchering of Employee Expense Reports, Expense CK Distribution & Notify Employees of Adjustments
Ø Assisting with Sarbanes Oxley Act (SOX)
Ø Accounting Software Great Plains
Accountemps ( San Jose Advantage Homes ) San Jose, CA 9/05
Accounts Payable Specialists
Ø Full Cycle AP, Log Invoices on Excel Spreadsheet
Ø Send invoices to Managers for Approval via scan, fax, email and Fed Express
Ø Enter invoices into Retail (Microsoft Visual Fox Pro) Stamp & Code
Ø Re-enter invoices to Great Plains, Process 200- 300 invoices weekly
Ø Reconcile Vendor accounts, Assist Vendors and Division Managers with questions
Ø Prepare and Audit Batches, Prepare and Audit Check Packets, Send checks to Divisions via Fed Ex
Ø Accounting Software Great Plains
Metropolitan YMCA of Santa Clara Valley San Jose, CA 11/04 – 8/05
Accounts Payable Lead
Ø Full Cycle AP (Stamp Mail, Coding, Approvals, Vouchering) Check Runs & Manual Checks
Ø Processed Rents, Check Request, PO’s, Advances, Post Manual Checks
Ø Reconciliation of Vendor Accounts & Cash Advances, Small Projects, Amusement Park Ticket Distribution, Ticket Reconciliation
Ø Auditing & Vouchering of Employee Expense Reports, Expense CK Distribution & Notification
Ø Accounting Software’s As400 (Y-Metro) & Y-Vision
Kelly Services San Jose, ( Fujitsu Computer Systems) Sunnyvale, CA 07/04 - 09/ 04
Expense Accounting Specialists Oracle 11i
Ø Audit & Process Expense Reports, Distribution of Expense Reports, Research of Employee Expense Reports, Email Managers for Approval, Re-class Misc. Charges, Sales & Payroll Tax Research
Ø General Ledger Reconciliations, Payroll Wage Verifications, Special Payroll (Bank Acct) Project
PROFESSIONAL EXPERIENCE
Velio Communications Milpitas, CA 2/ 01 – 3/ 03
On Command San Jose, CA 9/ 99 – 12/ 00
Graebel Erickson Milpitas, CA 5/ 99 – 9/ 99
Accounts Payable/ Accounts Receivable Specialist
Ø Implemented AP Policies and Procedures at Velio Communications
Ø Full Cycle AP(Match PO’s Packing Slips, Matching, Batching, Vouchering (Vouchered 500-1500 invoices weekly), Code Invoices, Electronic & Manual Check Runs, Distribution of Dept. Mail
Ø Reconciliation of Vendor, Customer, Bank, Credit Card Accounts ( AMEX )
Ø Processed Rents, Royalties, Tuition Reimbursements, Check Request, PO’s, Taxes. 1099, Associated Fleet Leasing, Sales Representatives BI-weekly Commissions
Ø Bank Deposits, Petty Cask Balancing
Ø Auditing & Vouchering of Employee Expense Reports, Expense CK Distribution & Notification
Ø Auditing & Vouchering of TV Repair Invoices & Month End TV Repair Accrual
Ø Auditing & Vouchering of AMEX & Travel Credit Cards
Ø Month End AMEX Corporate & Travel Credit Card Accruals
Ø Restructured AP Process, Implemented AP Procedures @ Velio Communications
Ø Assisted in Temp Training, Ordered Office Supplies, Special Projects
Ø PO Tracking, Fixed Assets, Journal Entries, Inventory Control
Ø Collection Calls, Credit Analysis, Data Entry (9,000Keystrokes Per Min)
Ø Posting AR CKs & Credit Card payments to Customer Accounts
Ø Benefits, Payroll (ADP), Human Resources, General Ledger, Documentation Control
Ø Knowledge of Accounting Software’s Quickbooks Pro, Oracle 11i, PC/MRP, Peachtree, Horizon, Solomon, AS400, ADP Payroll Software, Wells Fargo Credit Card Terminal, Fox Pro Inventory
Ø Knowledge of Computer Software’s Microsoft Word, Excel, Power Point, Lotus Notes, Lotus 123, Ami Pro, Freelance Graphics
Various Contract Positions (Manpower) 2/ 94 – 4/ 99
Ø Administrative Assistant/ Jr. Admin/ Receptionist/ AP/ AR – All Admin Duties, Greet Customers, Answered & Directed multi-phone lines, took messages, filing, faxing, mail distribution, Travel Arrangements, Maintained Emails & Schedules for VP, President & Sales Staff, Typed Memos, Presentations & Spreadsheets, (75WPM), Commissions, Light Errands, Ordered Office Supplies, Scheduled Dept. Meetings, Luncheons & Team Building Activities, Full Cycle AP & AR
EDUCATION
Center for Employment Training San Jose, CA 10/ 03 – 4/ 04
Medical Administration Assistant
Ø Medical Terminology, Basic Anatomy & Physiology, Coding; ICD-9 & CPT, Medical & Administrative Abbreviations
Ø Touch Typing; 45WPM, Business Etiquette & Ethics (Confidentiality of Patients), Customer Service
Ø Appointment Scheduling, Telephone Triage, Record Maintenance/ Filing
Ø Medical Manager Software/ Basic Microsoft Word & Excel
Ø Assist MAA Instructor with Class Projects
Ø CPR Certification 3/22 /04
Evergreen Valley College 8/ 92 – 6/94 Child Psychology
Berryessa High School 5/ 89 – 6/92 Diploma
COMMUNITY ACTIVITIES
Secretary of Goss, Capital Park, Dobern Community Association 1/ 99 – 08/ 00
Volunteer for Community Association Projects 9/ 00 –Present
Volunteer for Second Harvest Food Bank 12/ 03 – Present
Volunteer for Red Cross Blood Drive @ CET February 3, 2004
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