DoveBid Inc, a leading auctioneer of business assets, is currently hiring a lead Accounts Payable Specialist in the Foster City, CA corporate office.
DoveBid is a global leader in surplus capital management and valuation services. For more than 60 years DoveBid has helped corporations, government agencies and financial institutions get maximum value for their excess assets by conducting various disposition strategies including live webcast auctions, around-the-clock online auctions, sealed bid, and private treaty sales. More than half of the Global 4000 have participated in our programs.
DoveBid offers competitive salary and benefits. Please visit our website (www.dovebid.com) for more information on our company.
Essential Duties and Responsibilities:
Invoice entry data entry Data entry involves the following process: open mail daily, code invoices, enter in Oracle and place invoices on hold, send invoices to managers for approval, take invoices off of hold status and then file invoices once managers have approved invoices.
Payment processing Will assist Accounting Manager with the weekly check run preparation. Will set up payment batches in Oracle and run the checks. After checks are matched with the invoice detail, they are signed. Then the checks are photocopied (with the signatures), stuffed into envelopes with stubs if applicable and mailed out. Finally, the invoice detail and check copies are filed.
Statement review and follow-up Must maintain the Accounts Payable Aging report. Verify that invoices on the vendor statement are in Oracle. Work with vendor to reconcile balance on the statement if Oracle A/P aging does not agree with the statement balance.
Day to day management and entry of employee and contractor expense reports Reconcile all receipts to the summary report and enter the report information into Oracle. Process expense reimbursements and issue weekly payments. Explain document variances.
Balance sheet and income statement differentiation for GL account coding purposes- Code asset, liability, operating expense and cost of sales related invoices properly with minimal guidance.
GL account reconciliation Reconcile A/P-Trade to GL and other A/P related GL accounts on a monthly basis or as needed.
1099 filing requirements Determine vendors and contractors who require 1099 forms. Full cycle 1099 processing.
Customer Service Provide superior customer service to both internal and external customers. Prompt response to and resolution of vendor inquiries and internal customer requests
Reports and Analysis Develop excel reports and analysis as needed.
Required Skills / Experience:
* 3+ years of solid hands-on full-cycle all alphabet A/P with approximately 100 invoices/expense reports to process in a week. No other A/P staff is available.
* Will report directly to the Corp Accounting Mgr and be the link between A/P and G/L. Must know how to code asset, liability, operating expense and cost of sales related invoices properly with minimal guidance
* Computer skills must know how to navigate computer systems by professional instinct. DoveBid is on Oracle 11.0. While the candidate may not know Oracle, he/she must be an expert in A/P in order to understand what function/report is needed. Oracle training will be provided. Additionally, excellent Excel and Word are a must.
* Experience reconciling A/P-Trade to GL and other A/P related GL accounts on a monthly basis or as needed.
* Must have outstanding attention to detail and accuracy
* Superior communication, customer service and organizational skills
* Problem solving capabilities are a must.
* Experience succeeding in a very fast-paced environment with the ability to meet critical deadlines as required. Must know how to prioritize tasks.
* Experience with hands-on, full cycle 1099 processing
* Flexible hours required
Resume Submission
If you are excited to help create a real B2B e-commerce success story, please submit your resume to Jobs@DoveBid.com.
DoveBid is an Equal Opportunity Employer.
|
